Student Responsibility

While counselors are available for assistance, the college expects every student to be familiar with graduation requirements and to assume the responsibility for their completion.

Academic Year

The fall semester is the first term of an academic year. A summer term, whether one or more sessions, constitutes the last term of an academic year.

Catalog Rights

The courses required for a specific degree or certificate may change from one catalog to the next and often change during a student’s tenure. For the purpose of earning an associate degree or certificate from any college in the Ventura County Community College District (VCCCD), a catalog year is defined as beginning in the fall semester and continuing through the subsequent summer.

Catalog rights is defined as a student’s first term of enrollment with the Ventura County Community College District (VCCCD) or at any other institutionally accredited college or university. Students may choose to follow the VCCCD graduation requirements in effect at the time they begin enrollment or at any time thereafter, provided they maintain continuous enrollment. In such case, the degree or certificate shall be awarded retroactively in the last term in which the student completed the certificate or degree requirements.

Catalog rights apply only to graduation requirements and cannot supersede any State or Federal regulations or requirements in effect at the time of graduation.

Continuous Enrollment

Continuous enrollment is defined as attendance in at least one term (spring, summer, fall, or winter) each calendar year (January through December). Any academic record symbol entered on a transcript (A-F, CRE, P, NP, SP, I, IP, RD, W, MW, EW and prior to fall 2009: CR and NC) shall constitute enrollment or attendance. Both credit and noncredit coursework are applicable.

A student who has not maintained continuous enrollment is considered to be under new requirements when returning unless the student is granted a petition/waiver for extenuating circumstances. This petition must be initiated by the student through a college counselor and approved by the appropriate dean or designee. 

Students should be made aware that other governing agencies may impose more restrictive limitations concerning the definitions of continuous enrollment or continuous attendance. Some agencies define continuous enrollment as remaining in attendance both fall and spring semesters. Some will not accept selected academic record symbols (such as Ws).

Those who may be affected by more restrictive guidelines include students receiving financial aid, veterans and international students.

Coursework from Other Institutions and Acceptable Accrediting Agencies 

Ventura County Community College District (VCCCD) accepts and applies appropriate coursework completed at institutionally accredited institutions toward the requirements for local degrees (AA/AS), certificates, and proficiency awards. The U.S. Department of Education recognizes the following institutional accrediting bodies. For the most current list of accrediting bodies, visit the US Department of Education website.

​The CSU system will also honor coursework completed from institutionally accredited institutions listed. However, the University of California (UC) system will only accept coursework from formerly regionally accrediting agencies. 

• Accrediting Commission for Community and Junior Colleges (ACCJC) 
• Accrediting Commission of Career Schools and Colleges (ACCSC)
• Accrediting Council for Continuing Education and Training (ACCET)
• Association for Biblical Higher Education, Commission on Accreditation (ABHE)
• Association of Advanced Rabbinical and Talmudic Schools, Accreditation Commission (AARTS)
• Association of Institutions of Jewish Studies (AIJS)
• Council on Occupational Education (COE)
• Distance Education Accrediting Commission (DEAC)
• Higher Learning Commission (HLC)
• Middle States Commission on Higher Education (MSCHE)
• Middle States Commission on Secondary Schools (MSCSS)
• National Association of Schools of Art and Design, Commission on Accreditation
• National Association of Schools of Dance, Commission on Accreditation
• National Association of Music, Commission on Accreditation
• National Association of Schools of Theatre, Commission on Accreditation
• New England Commission of Higher Education (NECHE)
• New York State Board of Regents, State Education Department, Office of the Professions (Public Postsecondary Vocational Education, Practical Nursing)
• Northwest Commission on Colleges and Universities (NWCCU)
• Oklahoma Board of Career and Technology Education
• Pennsylvania State Board of Career and Technical Education, Bureau of Career and Technical Institutions and Programs
• Puerto Rico State Agency for the Approval of Public Postsecondary Vocational, Technical Institutions and Programs
• Southern Association of Colleges and Schools, Commission on Colleges (SACSCOC)Transnational  Association of Christian Colleges and Schools (TRACS)
• Accreditation Commission WASC Senior College and University Commission (WSCUC)

​The CSU system will also honor coursework completed from institutionally accredited institutions listed above. However, the University of California (UC) system will only accept coursework from the following (formerly regionally accredited) Institutional accreditors.

• Accrediting Commission for Community and Junior Colleges (ACCJC) 
• Higher Learning Commission (HLC)
• Middle States Commission on Higher Education (MSCHE)
• New England Commission of Higher Education (NECHE)
• Northwest Commission on Colleges and Universities (NWCCU)
• Southern Association of Colleges and Schools, Commission on Colleges (SACSCOC)
• WASC Senior College and University Commission (WSCUC)

Associate Degree Requirements - Unit Requirement

A minimum of 60 semester units of associate degree applicable course credit in a selected curriculum with at least 18 semester units of study in a major and at least 24 semester units of study in general education. The 18- unit major unit minimum applies even when the units generated by the required courses exceed 18 units. Thus, when a student meets a course requirement through any means other than enrolling in and successfully completing the required course(s) (e.g., credit-for-prior-learning, credit-by-exam, external course credit bearing fewer units, etc.), the student does not have to make up the difference between the 18-unit minimum and the listed major/unit totals listed in the college catalog. 

Certificate of Achievement Requirements - Unit Requirement

A minimum of 16 semester units is required for a certificate of achievement. The 16-unit minimum applies even when the units generated by the required courses exceed 16 units. Thus, when a student meets a course requirement through any means other than enrolling in and successfully completing the required course(s) (e.g., credit for prior learning, credit by exam, external course credit bearing fewer units, etc.), the student does not have to make up the difference between the 16-unit minimum and the listed unit totals in the college catalog.

Low-Unit Certificates of Achievement  

Low-unit Certificates of Achievement range in units from 8 semester units to 15.5 semester units. When a student meets course requirements through any means other than enrolling in and successfully completing the required course(s) (e.g., credit-for-prior-learning, credit-by-exam, external course credit baring fewer units, etc), the student does not have to make up the difference between the units they have completed and the total units required for the Certificate of Achievement as listed in the college catalog, except that total units may not fall below the legal minimum of 8 semester units for the Certificate. 

Multiple Majors

Multiple majors are acceptable and occur when a student works simultaneously toward the completion of more than one major field of study. Completion of the major field of study does not change if a student has declared multiple majors. An Associate in Arts (AA), Associate in Science (AS), Associate in Arts for Transfer (AA-T) or Associate in Science for Transfer (AS-T) degree with a multiple major can be earned by completion of all appropriate general education requirements plus the courses required for the majors as outlined in the College catalog under Program and Course Descriptions. The student must petition to graduate with each major. The student will be awarded one diploma for each major completed.

Duplicative Degrees, Certificates, or Proficiency Awards

Students may not earn degrees, certificates, or proficiency awards at more than one college within the district that are considered the same or duplicative. If the degree, certificate, or award has the same or comparable learning objectives; leads to the same job; certification or licensure; and/or has the same TOP, CIP and SOC codes; and/or prepares students for the same transfer major or program, it is a duplicate. Earning a degree and a certificate that are considered to have the same outcomes is allowable, whether earned at the same college or not. This limitation only applies to earning the same type of award at more than one college.

Course Substitution for Local Major and/or General Education Requirements

Occasionally, a student may have difficulty in completing exact major and/or general education requirements as specified in the college catalog due to circumstances of class schedule conflicts, class cancellation, related but nonequivalent coursework taken outside of this college district, or circumstances beyond the control of the student. Under such circumstances, a student may file a Petition for Course Substitution/Petition for Variance for Major and/or General Education Requirements to seek approval from the appropriate college officials to substitute one or more courses in a designated major, an area of emphasis, and/or in general education. The petition forms are available in the Counseling Office/Center.

Course Substitution within approved Associate Degrees for Transfer (AA-T/AS-T)

While the C-ID system establishes course-to-course reciprocity, where C-ID descriptors are not in place or where the substitution does not involve deeming two courses comparable, substitution decisions must be informed by the judgment of counseling or discipline faculty. When an AA-T or AS-T degree is being conferred, any substitutions made must result in the awarding of a degree that is consistent with the parameters defined by the Transfer Model Curriculum (TMC). The colleges are encouraged to apply courses successfully completed as part of a TMC-aligned degree at one college for requirements within their own degrees to the greatest extent deemed possible and reasonable, but substitutions should only be made in instances where the TMC allows flexibility, as the local AA-T or AS-T degree awarded must remain consistent with parameters of the TMC for the specific discipline. (ASCCC Resolution 15.01 Spring 2011 and ASCCC Statements on Reciprocity, Course Substitution and Credit by Exam - in light of AA-T and AS-T degrees September 2013, and ADT Substitution Guidelines with Scenarios.)

Reciprocity for Credit for Prior Learning

Colleges shall apply CPL credit completed at other institutionally accredited colleges or universities toward general education, major requirements, or electives in the areas where the student would have received credit at the institution where they were originally taken, or in the area where the college granting the degree places a similar course, or in the area where the course meets the college's GE criteria and objectives, whichever best facilitates the student's degree completion. 

Reciprocity for Local General Education Requirements

The College shall apply courses taken at other institutionally accredited colleges or universities toward general education (GE) requirements in the areas where the student would have received credit at the institution where they were originally taken, or in the area where the college granting the degree places a similar course, or in the area where the course meets the college's GE criteria and objectives, whichever best facilitates the student’s degree completion. (ASCCC Resolution 09.02 spring 2010)

Reciprocity for CSU GE or IGETC Requirements

Students with catalog rights prior to Fall 2025 who have selected to complete CSU GE- Breadth or IGETC shall have their courses evaluated for reciprocity according to the rules set forth by either Executive Order(EO) 1065, EO 1100 Revised, or in the most recent version of the IGETC Standards.

Reciprocity for Cal-GETC Requirements

General education courses completed toward Cal-GETC (California General Education Transfer Curriculum) requirements at another CCC may be used in the same Cal-GETC area where the course was approved at the time the course was taken. Appropriate non-CCC GE courses completed at a United States regionally accredited institution recognized by ICAS and the University of California may be included in Cal-GETC; see the current Cal-GETC Standards for more details.

Double Counting for Credit Course

While a course might satisfy more than one general education requirement, it may not be counted more than once for these purposes within Areas 1 through 7 of the district general education pattern(s). A course may not satisfy more than one requirement within a major and/or area of emphasis, even if it is an option in more than one section of either a major and/or area of emphasis. However, a course may be used to satisfy both a general education requirement and a major or area of emphasis requirement. A credit course may also be used to satisfy requirements in two (2) or more different majors, whether for an Associate degree, Associate degree for Transfer, Certificate of Achievement, or Proficiency Award. The units, however, may never be counted more than once toward the units required for the specific degree, certificate or proficiency award.

Double Counting for a Noncredit Course

If a noncredit course is prescribed in more than one Certificate of Completion program, it may also be double-counted to satisfy requirements in two (2) or more different Certificate of Competency or Certificate of Completion programs.

Exceptions to Graduation Requirements

Appeals to the requirements in AP 4100, may be submitted to the Chief Instructional Officer or designee. Exceptions may be granted under extenuating circumstances or when there has not been sufficient opportunity to enroll in required courses.

Transfer Limitations

Students should be aware that the conferring of degrees by any college within the VCCCD does not always guarantee admission or the accomplishment of general education or major requirements at receiving institutions.

Unit Transferability

While all California community colleges have transfer agreements with various educational institutions, it is important for students to understand that there are limits on the number and type of course credits a student can transfer. Each college develops courses and curriculum based on the expertise of its faculty and District standards. Each course is assigned a number of units depending upon the course content. While the majority of our courses are articulated to the UC system and/or CSU system, there is a possibility that not all units for every course will transfer in their entirety to every transfer institution due to the receiving institution’s unit limitations. Students need to connect with a community college academic counselor as soon as possible, visit the Transfer Center, and regularly check www.assist.org to learn whether their specific courses are transferable to an institution of choice. Taking more credits than needed to transfer to another institution can also limit an eligible student’s financial aid opportunities. By working closely with academic counselors, the financial aid office, and a receiving institution’s support services, eligible students can maintain maximum levels of financial aid resources and transfer of credits.

Graduation Application Procedure

• Students must file a petition for a degree and/or a Certificate, and/or a Proficiency Award through the appropriate college office granting the degree and/or certificate.
• District Colleges offer three graduation dates: fall semester, spring semester, and summer term.
• Graduation ceremonies are conducted at the end of the spring semester.
• Graduation petition deadline dates are locally announced at each District College.

References

AP 4100 Graduation Requirements for Associate Degrees, Certificates, and Proficiency Awards. Last reviewed in May 2026

U.S. Department of Education - Institutional Accrediting Agencies, March 2026

Ventura County Community College District (VCCCD) accepts and applies appropriate coursework completed at institutionally accredited institutions towards the requirements for VCCCD associate degrees (AA/AS), Certificates of Achievement (COA), Proficiency Awards (PA), and noncredit Certificates. The U.S. Department of Education recognizes the following institutional accrediting bodies. For the most current list of accrediting agencies, visit the US Department of Education website.

​The CSU system will also honor coursework completed from institutionally accredited institutions listed. However, the University of California (UC) system will only accept coursework from formerly regionally accrediting agencies. 

Institutional Accredited Agencies

• Accrediting Commission for Community and Junior Colleges (ACCJC) 
• Accrediting Commission of Career Schools and Colleges (ACCSC)
• Accrediting Council for Continuing Education and Training (ACCET)
• Association for Biblical Higher Education, Commission on Accreditation (ABHE)
• Association of Advanced Rabbinical and Talmudic Schools, Accreditation Commission (AARTS)
• Association of Institutions of Jewish Studies (AIJS)
• Council on Occupational Education (COE)
• Distance Education Accrediting Commission (DEAC)
• Higher Learning Commission (HLC)
• Middle States Commission on Higher Education (MSCHE)
• Middle States Commission on Secondary Schools (MSCSS)
• National Association of Schools of Art and Design, Commission on Accreditation
• National Association of Schools of Dance, Commission on Accreditation
• National Association of Music, Commission on Accreditation
• National Association of Schools of Theatre, Commission on Accreditation
• New England Commission of Higher Education (NECHE)
• New York State Board of Regents, State Education Department, Office of the Professions (Public Postsecondary Vocational Education, Practical Nursing)
• Northwest Commission on Colleges and Universities (NWCCU)
• Oklahoma Board of Career and Technology Education
• Pennsylvania State Board of Career and Technical Education, Bureau of Career and Technical Institutions and Programs
• Puerto Rico State Agency for the Approval of Public Postsecondary Vocational, Technical Institutions and Programs
• Southern Association of Colleges and Schools, Commission on Colleges (SACSCOC)Transnational  Association of Christian Colleges and Schools (TRACS)
• Accreditation Commission WASC Senior College and University Commission (WSCUC)

Regional Accredited Agencies

The University of California (UC) system will only accept coursework from the following (formerly regionally accredited) Institutional accreditors. This applies to courses used for an Associate Degree for Transfer (ADT) and Cal-GETC.

• Accrediting Commission for Community and Junior Colleges (ACCJC) 
• Higher Learning Commission (HLC)
• Middle States Commission on Higher Education (MSCHE)
• New England Commission of Higher Education (NECHE)
• Northwest Commission on Colleges and Universities (NWCCU)
• Southern Association of Colleges and Schools, Commission on Colleges (SACSCOC)
• WASC Senior College and University Commission (WSCUC)

Graduation Requirements

As authorized by the California Code of Regulations, Title 5 (Education) Sections 55062 (credit coursework) and Title 5 section 55150 (noncredit coursework), the Ventura County Community College District (VCCCD) Governing Board confers the Associate in Arts degree, the Associate in Science degree, Associate in Arts for Transfer (AA-T) degree, the Associate in Science for Transfer (AS-T) degree, the Associate in Arts for UC Transfer (AA-UCTP) degree, the Associate in Science for UC Transfer (AS-UCTP) degree, Certificates of Achievement, Proficiency Awards, Certificates of Completion, and Certificates of Competency to students who:

• provide required transcripts from any institutions attended, and
• satisfy the respective major and/or area of emphasis requirements listed in the college catalog, and
• for Associate degrees, satisfy the General Education (GE) requirements set forth by Title 5 of the California Code of Regulations to include one of the GE patterns appropriate to the student’s educational goals. The GE patterns are the following the District College General Education pattern, or an approved intersegmental lower-division general education pattern used for transfer to the University of California or the California State University, and
• submit an application for a degree and/ or Certificate of Achievement, and/or Proficiency Award.

Only those courses which have been designated as appropriate to the associate degree in accordance with Title 5, section 55062 and that meet the standards and criteria described in Title 5 section 55002 have been properly approved pursuant to this section, shall be applied to any degree or credit certificate awarded by the district. Degree- applicable credit courses completed at institutionally accredited institutions other than a California community college are expected to meet or exceed the same standards of section 55002(a). District policies and procedures regarding general education and program requirements must be published in the college catalog (Title 5 section 55060). Courses and programs, with the exception of Proficiency Awards, must be chaptered or approved by the California Community College Chancellor’s Office (CCCCO via COCI system).

For more information on Graduation Requirements see the following pages:

• Associate Degree
• Associate Degree for Transfer
• Certificates of Achievement
• Proficiency Awards
• Certificates of Competency and Certificates of Completion

Reference: 

• AP 4100 Graduation Requirements for Associate Degrees, Certificates, and Proficiency Awards. Last reviewed in May 2026.

Guidelines for Additional Degrees, Certificates of Achievement, Proficiency Awards, and Noncredit Certificates

Any District College will award additional associate degrees, associate degrees for transfer, certificates of achievement, proficiency awards, certificates of completion, and certificates of competency to students under certain criteria, which follow below.

1. An additional degree can be in a specific major, General Studies with an area of emphasis, an Associate Degree for Transfer, or an additional option or emphasis within the major of the original degree. However, students are not allowed to obtain duplicate degrees from VCCCD.
2. Coursework taken for previously earned degrees may be used to fulfill the graduation requirements if deemed comparable by a counseling faculty and/or discipline faculty.
3. Students seeking an associate degree and who have a bachelor’s or an associate degree for transfer (ADT) from a regionally or institutionally accredited institution will have their GE met, and will only have to meet major, residence, and scholarship requirements. 
4. Students who completed an associate degree at one of the VCCCD colleges and have maintained continuous enrollment, will also have met their GE and residence requirements and will only have to meet major and scholarship requirements for the additional associate degree(s). 
5. All other students who have a previous associate degree from an institutionally accredited institution will have their coursework evaluated by a counselor to ensure they meet the graduation requirements for VCCCD. Graduation requirements include: ​​

a) General Education: Cal-GETC pattern or VCCCD GE pattern to include a minimum of 24 units.

• 3 semester units of English Composition
• 3 semester units of Oral Communication and Critical Thinking
• 3 semester units of Mathematical Concepts and Quantitative Reasoning
• 3 semester units of Arts and Humanities
• 3 semester units of Social and Behavioral Sciences
• 3 semester units of Natural Sciences
• 3 semester units of Ethnic Studies
• 3 semester units of Health, Wellness, Counseling, and Career Planning

b) Major Requirements or Area of Emphasis: Students must complete all required courses listed in the college catalog for the appropriate year for the specific major or area of emphasis for the additional degree(s).

c) Scholarship: Students must meet the standards of scholarship in effect for the catalog year covering the additional degree(s) including the following:

• Courses for Associate degree majors must have a grade of “C” or “P” or better beginning Fall 2009.
• Courses for Certificates of Achievement must have a grade of “C” or “P” or better beginning Fall 2012.
• Courses for Proficiency Awards must have a grade of “C” or “P” or better beginning Fall 2012.

d) Residency: Students must complete a minimum of 12-semester units within the district.

International Degrees

A student who already holds an associate or higher degree from any international institution accredited by one of the accepted institutionally U.S. accrediting bodies (see Acceptable Accrediting Bodies section for complete list), or evaluated as equivalent to an institutionally accredited institution by one of the member agencies of the National Association of Credential Evaluation Services, or one approved by the California Commission on Teacher Credentialing may also earn additional degrees at one of the colleges of the VCCCD.

Students are expected to meet all VCCCD graduation requirements, including GE, major, scholarship, and residency requirements. A counseling faculty or a discipline faculty will use their best judgment to determine the comparability of the previously completed coursework. Refer to the list of graduation requirements for VCCCD.

Noncredit Certificates 

Any District College will award additional Certificates of Completion or Certificates of Competency to students who have completed prior noncredit courses from other institutionally accredited institutions. These students will only be required to complete the remaining noncredit coursework and the attendance hours as prescribed within the program. A counseling faculty or a discipline faculty will use their best judgment to determine the comparability of the previously completed coursework.

Acceptable Accreditation Agencies for Local Degrees and Programs

Coursework completed from institutions with institutional accreditation will be evaluated to meet the graduation requirements for VCCCD. Below is the list of accrediting bodies that we accept towards local degrees, including associate degrees (AA/AS), Certificates of Achievement (COA), Proficiency Awards (PA), and noncredit Certificates.

• Accrediting Commission for Community and Junior Colleges (ACCJC)
• Accrediting Commission of Career Schools and Colleges (ACCSC)
• Accrediting Council for Continuing Education and Training (ACCET)
• Association for Biblical Higher Education, Commission on Accreditation (ABHE)
• Association of Advanced Rabbinical and Talmudic Schools, Accreditation Commission (AARTS)
• Association of Institutions of Jewish Studies (AIJS)
• Council on Occupational Education (COE)
• Distance Education Accrediting Commission (DEAC)
• Higher Learning Commission (HLC)
• Middle States Commission on Higher Education (MSCHE)
• Middle States Commission on Secondary Schools (MSCSS)
• National Association of Schools of Art and Design, Commission on Accreditation
• National Association of Schools of Dance, Commission on Accreditation
• National Association of Music, Commission on Accreditation
• National Association of Schools of Theatre, Commission on Accreditation
• New England Commission of Higher Education (NECHE)
• New York State Board of Regents, State Education Department, Office of the Professions (Public Postsecondary Vocational Education, Practical Nursing)
• Northwest Commission on Colleges and Universities (NWCCU)
• Oklahoma Board of Career and Technology Education
• Pennsylvania State Board of Career and Technical Education, Bureau of Career and Technical Institutions and Programs
• Puerto Rico State Agency for the Approval of Public Postsecondary Vocational, Technical Institutions and Programs
• Southern Association of Colleges and Schools, Commission on Colleges (SACSCOC)Transnational  Association of Christian Colleges and Schools (TRACS)
• Accreditation Commission WASC Senior College and University Commission (WSCUC)